ADMINISTRATIVE ASSISTANT

Perform various tasks, such as managing schedules, handling correspondence, organizing meetings, and maintaining records, ensuring smooth operations and effective communication within the organization.

This position will be working directly with executive management, and will provide great opportunity for continued education, upward mobility and career development, and leadership training and mentorship. Advancement in this position, including compensation, independence, team leadership opportunities, and a self-paced hybrid work environment are all based upon employee performance and demonstration of abilities.

Responsibilities

• Handling administrative requests and queries from senior managers
• Maintain calendars, arrange meetings and appointments and provide      reminders
• Preparation and distribution of scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain CRM
• Submit and reconcile field expenses and expense reports
• Provide general support to visitors
• QuickBooks categorization and report management for both vendors and      customers
• Make travel arrangements for management and crew
• Answer phones for multiple water systems and route messages into respective ticketing system
• Take messages and route correspondence
• Complete and submit reports to state agencies and clients, including inspection reports and compliance documents, as well as maintaining schedules for this reporting
• Collect and manage mail and fax communication
• Manage customer accounts in billing software
• Produce marketing reports and sales presentations and manage seo analytical reports

Requirements and skills

• Proven experience as an Administrative Assistant, Executive Assistant or in other secretarial position
• Flexible with time and strong, clear communication skills
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Working knowledge of QuickBooks
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Make decisions quickly and efficiently with little supervision
• High School degree; additional qualification as personal assistant would be considered an advantage
• Additional compensation will be considered for Spanish-speaking applicants

Job Type: Full-time

Salary: $12.00 - $14.00 per hour (depending on experience)

Benefits:

• Flexible schedule
• Flex spending account
• Health savings account
• Paid time off
• Professional development
• Continued education/licensing courses

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Houston, TX 77094: Reliably commute or planning to relocate before starting work (Required)